Reception Admin – Aramex

Reception Admin – Aramex

Company Overview:
Since our founding in 1982 we have grown to become a world leader in comprehensive transport and delivery solutions for business and consumers. Headquartered in Dubai, at the heart of the world’s most dynamic commercial hub and on the site of historic trade routes linking east and west, commerce and transport are deeply embedded in Aramex’s DNA. We are dedicated to transforming the face of trade, expanding our operations rapidly to better connect businesses and consumers worldwide.

Main role:
Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Responsibility:
Greet and welcome guests as soon as they arrived
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls “If needed “
Ensure reception area is tidy, clean and presentable, with all necessary stationery and material
(e.g. pens, forms and brochures)

Provide basic and accurate information in-person and via phone/email
Arranging required permits for all visitors and contractors
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Arrange travels and accommodations, and prepare vouchers
Managing the daily requests for “Meeting & Training “rooms
Keep updated records of office expenses and costs” If needed”
Perform other clerical receptionist duties such as filing, photocopying, transcribing
Record the daily attendance for the Facilities team
Follow the Facilities team KPIs and send weekly report.

Qualifications:
Should have a pleasant personality.
Proven work experience as a Receptionist, Front Office Representative or similar role.
Good knowledge in Microsoft Office Suite.
Hands-on experience with office equipment (printers).
Professional attitude and appearance.
Solid written and verbal communication skills.
Ability to be resourceful and proactive when issues arise.
Good organizational skills.
Multitasking and time-management skills, with the ability to prioritize tasks.
Customer service attitude.
High school degree.
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